About Seismic360

Seismic360 is an MSP – built by MSP operators, for MSP realities. Founded and run by MSP veterans, Seismic delivers managed IT, Unified Communications, security services, and telecom expense management while operating as a strategic delivery extension for MSPs, VARs, integrators, OEMs, and cloud communications providers worldwide.

Position Summary

The Executive Administrator serves as a strategic administrative partner to the CEO, COO, and CTO. This role operates as a Chief of Staff–light function, combining high-level executive support with strategic initiative tracking, cross-functional coordination, and operational follow-through. The position requires strong business acumen, exceptional organizational discipline, discretion, and the ability to manage priorities across multiple executives in a dynamic environment.

Key Responsibilities

Executive Support

• Manage complex calendars across CEO, COO, and CTO, ensuring alignment with strategic priorities.
• Coordinate domestic and international travel (up to 50% travel required).
• Prepare executive communications, board materials, leadership presentations, and reporting packages.
• Serve as liaison between executives and internal/external stakeholders.

Strategic & Operational Execution

• Track and monitor strategic initiatives across the executive team.
• Maintain executive dashboards, KPI trackers, and action logs.
• Ensure follow-through on cross-functional action items and executive directives.
• Coordinate quarterly planning sessions, leadership offsites, and executive operating rhythms.
• Partner with department leaders to maintain visibility and accountability on priorities.

Governance & Communication

• Support board meeting logistics, documentation, and materials preparation.
• Draft executive-level communications and internal announcements.
• Maintain strict confidentiality of sensitive business and personnel matters.
• Identify opportunities to improve executive workflow and communication cadence.

Qualifications & Experience

• Bachelor’s degree preferred or equivalent experience.
• 7+ years supporting senior executives, including direct C-level exposure.
• Demonstrated experience tracking strategic initiatives or operating rhythms.
• Exceptional organizational and prioritization skills.
• Strong written and verbal communication skills with executive presence.
• High degree of discretion, professionalism, and business judgment.
• Proficiency in Microsoft 365 or Google Workspace and project tracking tools.
• Ability to operate independently with minimal supervision.

Core Competencies

• Strategic Execution & Follow-Through
• Executive Presence & Professional Judgment
• Operational Discipline
• Cross-Functional Coordination
• Confidentiality & Integrity
• Adaptability & Resilience

Work Environment & Travel

This position may be remote or hybrid based on business needs. Up to 50% travel may be required to support executive meetings, leadership offsites, strategic planning sessions, and board activities.

Reporting Structure

This role supports the CEO, COO, and CTO. The Executive Administrator operates as a strategic coordination partner across the executive leadership team.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Ability to travel as required. Must be able to lift up to 15 pounds at times.